Lettings Complaints Procedure

We aim to deliver first class service built on professionalism and trust; however, we recognise 
sometimes things go wrong. The following complaint procedure is designed to provide our customers 
with a simple and personalised process for resolving any issue they may have. 
 

Stage 1
Please contact the branch or department you have been dealing with so that your complaint can be 
investigated immediately. 
 

Stage 2
If your complaint has not been satisfactorily resolved, the formal complaints procedure will be 
implemented. Please email the branch or department manager detailing your complaint and how you 
would like it resolved. 
Your complaint will be acknowledged within 3 working days, and you will receive a written response 
detailing our position and proposal for resolution to your complaint within 15 working days.
 

Stage 3
If your complaint has not been resolved to your satisfaction, please bring the matter to the attention 
of Customer Services Manager complaints@linleyandsimpson.co.uk

After a thorough investigation, you will receive a response confirming our position and a written 
proposal to resolve your complaint within a further 15 working days.
If you do not accept our proposal/position, please advise us in writing within 15 working days. You 
can, of course, suggest another way of resolving your complaint. 
If we accept your preferred resolution, we will attempt to implement that resolution as soon as 
possible. If we decline your preferred resolution, then you may proceed to Stage 4.
 

Stage 4
If after the previous stages we are unable to reach satisfaction regarding your complaint you can then
escalate the matter to The Property Ombudsman (TPO). TPO is an independent statutory body who 
regulates and resolves disputes between consumers and property agents.
Please note that complaints to TPO must be sent within 12 months of receiving our final response.
 

TPO Details The Property Ombudsman, Milford House, 43-55 Milford Street, Salisbury, Wiltshire SP1 
2BP. 

Tel: 01722 333 306 

Email: admin@tpos.co.uk

Website: https://www.tpos.co.uk